Accounting Associate

Summary of company: Valley Forge Pharma is a leading distributor specializing in peptide therapeutics.

Title: Accounting Associate (bilingual Mandarin/English)

Department: Accounting/ Finance

Report to (title): VP, Accounting/ Finance

Location: Malvern, PA

Supervisory Responsibility: No

FLSA Status: Exempt

Position Type: Full Time

Travel Required: No

Expected Hours of Work: 40 hours a week; M-F 9-5 in office

Summary/Objective

The Accounting Associate will support the day-to-day accounting and finance operations of the company, including accounts payable, accounts receivable, reconciliations, document organization, and general bookkeeping support. This role requires strong attention to detail, good organizational skills, and the ability to work with internal teams and external customers in a timely and professional manner.

Description

Essential Duties and Responsibilities

• Manage daily accounting operations, including financial transactions, vendor payments, customer invoices, journal entries, bank reconciliations, and compliance with accounting standards and internal controls.
• Assist the Controller with financial reporting and analysis, management reporting, tax return and 1099 preparation with the outside CPA firm, other compliance-related matters and ad hoc projects
• Record financial transactions, prepare journal entries, maintain the general ledger, and support accurate month-end close activities
• Process and support vendor payments, customer invoices, and related accounting documentation
• Prepare and send customer invoices through Bill.com and ERP systems
• Coordinate with the Business Development Team to resolve invoice questions, pricing matters, credits, returns, and adjustments
• Perform bank, financial statement, and intercompany reconciliations to support accurate financial records
• Maintain accurate and organized financial records and documentation in accordance with internal controls and accounting standards
• Help identify process improvements and support cross-functional efforts to improve efficiency, accuracy, internal controls, and reporting

Qualifications Requirements

• Proficiency in Mandarin
• Bookkeeping experience

Education, License, Certification, or Preferred Qualifications

• BA/BS in Accounting preferred
• 1–3 years of accounting, bookkeeping, AP/AR, or finance operations experience preferred
• Familiarity with QuickBooks Online, Bill.com, Excel, ERP systems, or similar accounting software preferred
• Strong attention to detail and accuracy
• Good organizational and follow-up skills
• Ability to communicate professionally with vendors, customers, and internal teams
• Ability to handle confidential financial and business information
• Comfortable working in a small business environment with changing priorities

Tools and Technology Used

• Microsoft Office 365 (Word, Excel, PowerPoint, Teams, Outlook…)
• QuickBooks Online, Bill.com or ERP software experience a plus

Work Environment & Mental and Physical Requirements

• Ability to remain in a stationary position; move; operate and use required equipment; and reach items.
• Ability to move/transport up to 30 lbs., and up to 50 lbs. occasionally.
• Ability to communicate, converse with others, and exchange information

EEO Disclaimer

Valley Forge Pharma is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic protected by federal, state, or local laws. If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment requirements, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department by calling the Biopeptek main line at 610-643-4881.

Applicants have rights under Federal Employment Laws:

• EEO is the law poster: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf
• Employee Polygraph Protection Act poster : https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

Other Disclaimers

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. It is subject to change at any time.

This job description does not constitute an implied or express contract for employment and does not guarantee employment.  Employment is at-will.

Valley Forge Pharma does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company or to this posting without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific.

For employees:

-100% employer-paid MEDICAL HMO

-MEDICAL PPO

-DENTAL PPO

-VISION

-100% employer-paid Basic Life/AD&D + ST Disability

-4% 401K Match (Immediately vested Safe Harbor)

-FSA

PTO: 15 days total (vacation/personal days) + 5 sick days + holidays

(the 13 vacation days accrue + earn more days when you hit milestone years)