Executive Administrative Assistant

Become an integral part of Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Technology, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

•  Screen incoming calls and determine the level of priority, while using caution in dispensing information
•   Arrange and coordinate complicated domestic and international travel
•  Partner with Mumbai Team in India to process T&E expense claims for a significant number of Analysts & Associates, ensuring all policies are followed and items are processed within provided guidelines
•  Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
•  Produce high quality emails and messages to individuals at all levels of the organization
•  Handle regular activities without prompting, and advise in advance with issues or delays

Required qualifications, capabilities, and skills

•  At least 3 years of administrative experience
•  Advanced ability to organize
•  Discretion and good judgment in confidential situations, and proven experience interacting with senior management
•  Strong interpersonal, written, and oral communication skills
•  Strong proficiency in Microsoft Office
•  Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

•  Experience supporting at the Managing Director level (or equivalent) or above
•  College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.