Receptionist / HR Administrator

At Saputo, we bring good to the table by making high-quality products, investing in our people, and supporting communities around the world . As a top 10 global dairy processor, we value contributions that matter and strive to foster an inclusive, growth-driven work environment. Ready to bring your best?

How you will make contributions that matter...

Under direction, this position is an administrative support position for the facility and the human resources department.  This position actively supports callers and visitors to the facility, promotes positive employee relations, and supports HR-related activities.

• Serves as first point of contact for employees and visitors, answers and directs phone calls, and responds to general inquiries.
• Ensures all visitors and contractors follow facility security protocols.
• Maintains a clean and welcoming reception area. Coordinates repairs and maintenance of office facilities.
• Sets up and maintains electronic and paper files in compliance with record retention protocol.
• Supports incoming and outgoing mail and packages and deliveries.
• Maintains office supply inventory and orders supplies as needed.
• Maintains plant visitor calendar and helps coordinate meetings, training and events.
• Promotes positive employee relations by serving as an internal resource for employee inquiries and directing employees to appropriate resources when needed.
• Enters and tracks requisitioning and receiving tasks in Ariba. Works with AP to set up new vendors and ensure timely payment of invoices.
• Maintains attendance tracking spreadsheets, validates attendance point balances, and issues attendance disciplinary warnings in support of attendance policy guidelines.
• Creates and contributes to employee communications, such as TVs, bulletin boards, and newsletter.
• Actively engages in positive employee relations through plant walks, attendance at plant meetings, etc.
• Maintains organization and supply of conference rooms, kitchen, and supply cabinets/closets.
• Supports internal and external audits.
• Helps to plan and supports employee events and community involvement.
• Assists with annual employee PTO scheduling process
• Recommends new approaches/procedures in our efforts to streamline processes and reduce areas of inefficiency or redundancy.
• Assists with various administrative tasks and special projects.
• Must maintain the highest degree of confidentiality.
• Adheres to the Saputo Code of Ethics and actively applies the Saputo Values.
• Works together professionally in a team environment with co-workers.
• Supports other departments as needed and performs other duties as required by management.

You are best suited for the role if you have the following qualifications:

• Requires a High School Diploma or equivalent. College degree preferred.
• A minimum of 2 years previous experience in an administrative role. Human Resources experience preferred.
• Proficiency in Microsoft Office Suite.
• Proficiency with HRIS and HR Time Keeping Systems preferred.
• Demonstrates business maturity and integrity, especially when dealing with highly confidential information.
• Must be self-motivated and able to work well independently.
• Ability to understand and add value to Saputo’s business.
• Ability to deliver and execute high-quality and consistent Human Resources processes and services.
• Excellent verbal/written communication skills.
• Ability to work collaboratively with all departments, management levels within the company, and external stakeholders.
• Must be able to work evenings and weekends as needed in support of company and community events.

Starting pay is $17-21/hour, depending on skills and experience.

In the USA, Saputo ranks among the top three cheese producers and is one of the top producers of extended shelf-life and cultured dairy products, with a portfolio of well-loved brands such as Stella, Frigo Cheese, Montchevre, Stella, and Treasure Cave. We also boast a strong foodservice presence, partnering with reputable chain restaurants and broadline distributors.

Whether your expertise lies in manufacturing, operations, supply chain, sales, quality assurance, or in any other function, your role is integral to our success. You will make contributions that matter, all while working alongside colleagues who genuinely care about your success and who will roll up their sleeves to help.

Accessibility

Saputo Cheese USA Inc. endeavors to make Saputo.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources at 214-863-2300 or email us.recruitingsupport@saputo.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

EEO

Saputo Cheese USA Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information on your EEO rights under law, please visit www.EEOC.gov.

California Applicant Privacy Notice (CCPA)

To review the Saputo Cheese USA Inc. Privacy Notice for California applicants, please visit our Corporate website associated section by clicking here (English) or here (Spanish).