Executive Business Officer

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

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Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

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Role ID – C004971

Role Duties and Responsibilities

• Coordinate strategic business management initiatives working across NIMSC departmental or functional boundaries, with a key focus on improving delivery of NIMSC projects and services.
• Ensure proper and efficient management, administration, and operation of the Deputy NIMSC day-to-day routine;
• Ensure that the Deputy NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;
• Ensures that the Deputy NIMSC calendar is updated, deconflicted and aligned to meet the timetable of NIMSC Senior Management meetings and forums.
• Set agenda, format and desired outcomes for key Deputy NIMSC meetings.
• Track progress updates from members of the NIMSC Senior Management team, and report to Deputy NIMSC.
• Manage highly sensitive and confidential issues and information.
• Organise and coordinate major events and visits including: executive off site meetings, managers' conferences, and key meetings on behalf of the Deputy NIMSC;
• Draft accurate, concise and clear documents, reports, letters and other artefacts as directed;

Essential Skills, Experience and Certifications

• Experience working in large multidisciplinary and virtual teams;
• Experience with PRINCE2 or comparable Project Management methodology.
• Experience in service delivery and continuous service improvement.
• Minimum of 5 years' experience within a large international or governmental organization or military.
• Experience managing workflow and executive support staff.
• Experience in working with cross-functional teams, preferably in an international environment.
• Proven ability to multi-task, deliver on responsibilities and work effectively under pressure while producing high-quality products under short-notice deadlines.

Education

• A Bachelor's degree at a nationally recognised/certified University in a related discipline

Desirable Skills, Experience and Certifications

• Proven Information & Communication Technologies (ICT) experience in a sizeable organization, preferably one in the government defense sector or in an international organization, a national public administration (civil or military), or the private defense sector
• PRINCE 2 Foundation and Practitioner certifications;
• Intermediate ITIL Foundation certification.
• Prior experience of working in an international environment preferably comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization, including Allied Command Operations (ACO) and Allied Command Transformation (ACT).

Working Location

• Braine-l’Alleud, Belgium

Working Policy

• Onsite

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance