Accounts Payable Specialist

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets. 

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Job Summary 

The Accounts Payable Specialist will be responsible for managing daily AP functions, ensuring timely and accurate processing. The role involves in invoices, claims processing, payment processing, reports and reconciliation, and other ad hoc requests related to accounts payable. This role will be working closely within internal team and country finance to resolve discrepancies. 

Invoice processing: 

• Validate vendor invoice

• Ensure proper recognition of expenses i.e. in accordance to IFRS

• Provide clear description on nature of expenditure

E-claim processing: 

• Ensure all supporting documents / receipts are in order, compliance to company policy

• Validate claim amount against receipts

Batch payment processing: 

• Prepare batch payment proposal to local finance for their review

• Local finance to revert to P2P on the final list of payment to be paid

• Execute host-to-host payment (Run interfacing file in SAP to banking portal)

• Seek payment authorization from respective approvers (Based on approval matrix)

Urgent / Advance payment processing (upon ad-hoc request): 

• Execute payment through electronic banking via manual payment upload

• Perform payment clearing in SAP

• Seek payment authorization from respective approvers (Based on approval matrix)

Reports and reconciliations: 

• Generate accounts payable ageing report

• Generate Goods Receipt (GR) / Invoice Receipt (IR) report

• Prepare vendor reconciliations

Operations: 

• Support all the closing activities in SAP

• Respond and engage to all queries from all stakeholders

Continuous Improvement Process 

• Identify and articulate improvement areas across processes

• Involve in process implementation, automation and standardization of P2P activities

• Standard Operation Procedure (SOP), Desktop Procedure (DTP) documentation preparations

Others: 

• To actively resolve bottlenecks (in close cooperation with the local finance)

• Create first alert to relevant parties (copy local finance) and to follow up issues until resolved

• Knowledge sharing with team member

• Download invoice from vendor service portal

Education: 

• A degree in Finance, Accounting, Business Studies, or a related field is required.

Work Experience: 

• A minimum of 1-3 years of experience in Accounts Payable or other accounting functions.

• Experience working in a SAP system or other major ERP environments is preferred.

• Prior experience in AP functions is an advantage.

Technical Knowledge: 

• Proficiency in English, both written and verbal.

• Knowledge and experience of MS office tools.

Additional Skills: 

• Able to work under pressure, meet tight deadlines and work as a team player.

• Has initiative, possess a good attitude, interpersonal communication skills,  detailed, results-oriented, problem-solving skills, and performance driven.

• Applicants must be willing to work in office.

Key Results/Measures: 

• Time management.

• Accuracy in tasks.

• Completeness of deliverables.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?  

If so, you are the one we are looking for. JOIN US and let’s grow together. 

Championing Diversity, Equity and Inclusion 

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law. 

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/ 

If you have a question for us, please drop us an email here.  

We regret to inform you that only shortlisted candidates will be contacted. Thank you.  

Recruitment Privacy Notice 

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.  

Note to Staffing Agencies 

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.