We're looking for an Executive Assistant to support senior leadership at a fast-moving, publicly listed deep technology company operating across mobility, defense, and intelligent systems. You will own calendar management, inbox organization, travel coordination, stakeholder communications, and operational support across a high-volume executive environment with global partnerships spanning multiple regions including Korea.
This role has a hard language requirement. You must be fluent in both English and Korean. You will communicate directly with Korean-speaking partners, prepare bilingual materials, and support cross-cultural stakeholder engagement as a core part of the job. If you are highly organized, AI-literate, professionally fluent in Korean and English, and take pride in making a fast-moving executive team more effective, this role is a strong fit.
Why You'll Want to Join
- You will be paid in USD (bi-monthly: every 15th and 30th)
- Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
- 100% remote setup so you can work wherever you're most productive
- This role requires availability during US Eastern Time business hours
- Work directly with senior leadership at a publicly listed deep tech company with global OEM partnerships
- High-trust, high-ownership role with direct visibility into executive operations across multiple regions
What You'll Work On
Calendar and Scheduling
- Own the executive calendar end to end across multiple time zones including US, European, and Korean business hours
- Schedule internal meetings, external partner calls, OEM engagements, and cross-functional reviews
- Protect executive focus time and ensure the calendar reflects the right priorities at all times
- Coordinate logistics and prepare briefing materials ahead of every meeting
Inbox and Communications Management
- Manage the executive inbox daily, flagging priority items, drafting responses, and filing the rest
- Handle bilingual correspondence in English and Korean with Korean-speaking partners and stakeholders
- Ensure all communications are responded to promptly and professionally
- Draft, review, and send emails and follow-ups on behalf of the executive as needed
Travel and Logistics
- Book and manage complex international travel including flights, hotels, ground transportation, and visa requirements
- Build detailed itineraries that account for time zones, meeting schedules, and logistics across multiple countries
- Handle last-minute changes calmly and efficiently without disrupting the executive's schedule
Stakeholder and Partner Coordination
- Serve as a point of contact for Korean-speaking OEM partners, vendors, and external stakeholders
- Prepare bilingual meeting notes, summaries, and follow-up communications
- Support cross-cultural communication between the executive team and Korean-speaking counterparts
- Coordinate with internal teams and external partners to move action items forward
AI-Assisted Operations
- Use AI tools such as Claude or ChatGPT to draft correspondence, summarize documents, prepare briefings, and streamline recurring tasks
- Continuously identify opportunities to use AI to improve speed and quality of executive support
- Maintain a high output standard across all deliverables with AI as a core part of the workflow
Administrative and Operational Support
- Prepare meeting agendas, notes, action items, and follow-up trackers
- Manage expense reports, vendor coordination, and document organization
- Support special projects and ad hoc requests from senior leadership as needed
What You Bring
- Professional fluency in both Korean and English, written and spoken, this is a non-negotiable requirement
- Proven experience as an Executive Assistant or Senior EA supporting a C-suite executive or senior leadership team
- Strong calendar management experience across multiple time zones including Asia-Pacific
- Comfortable using AI tools such as Claude or ChatGPT as a daily part of your workflow
- Excellent written communication skills in both Korean and English with the ability to draft professional correspondence in both languages
- Highly organized and proactive with strong attention to detail and follow-through
- Discreet and reliable when handling sensitive business information and executive communications
- Calm and effective under pressure with the ability to manage competing priorities without dropping the ball
Nice to Have
- Experience supporting executives at a technology, manufacturing, or deep tech company
- Background working with Korean OEM partners, automotive companies, or Korean-headquartered organizations
- Familiarity with cross-cultural business communication norms between US and Korean organizations
- Experience supporting internationally traveling executives with complex multi-country itineraries
- Prior experience in a fast-paced startup or publicly listed technology company environment
How to Apply
Please include:
- Your updated resume
- A short Loom video (1 to 2 minutes) introducing yourself in both English and Korean, describing your experience supporting a senior executive, and explaining how you manage competing priorities across multiple time zones
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
If you are bilingual in Korean and English, highly organized, and want to support a senior leadership team at a company building foundational technology for the next generation of mobility and defense systems, this role gives you the access and the direct impact to do your best work.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
- Initial Application - Submit your application and complete our prequalifying questions
- Video Introduction - Record an video introduction to showcase your communication skills and work experience
- Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
- Recruitment Interview - Initial screening with our talent team
- Executive Interview - Meet with senior leadership to discuss role alignment
- Client Interview - Final interview with the client team you'd be supporting
- Background & Reference Check - Professional reference verification
- Job Offer - Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.
We'll keep you informed throughout the process and provide feedback at each step.
