Summary
Amazon is seeking an experienced Site Office Administrator to support the Fulfillment Center (FC) Operations team in Moorebank. The role requires a highly organized, detail-oriented individual to manage schedules, coordinate meetings, handle clerical duties, and manage office purchasing. This position also involves supporting leadership with calendar management, taking notes at meetings, and arranging travel. The administrator will assist with internal communications and support continuous improvement activities.
Description
We are currently seeking for an experienced Site Office Administrator to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our FC in Moorebank.
The successful candidate will be highly organised, extremely detail-oriented, self-motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.
Responsibilities include:
- Maintaining schedules, planning events, coordinating meetings, and conferences for the FC
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
- Compile team goals, track and help drive completion of key deliverables and follow up on action items
- Complete purchasing of site office requirements
- Support with calendar management for general manager and leadership team
- Attending leadership meetings, taking notes/actions items
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation as needed
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
- Support the continuous improvement activities within the FC
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively
- Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC
- Serve as representative on department team-building and improvement activities and peer recognition
