The incumbent in this position is responsible to ensure validity and accuracy of all invoices, their appropriate allocation and timely payments.
- To communicate with department heads/purchasing department/cost controller and creditors/suppliers for any clarification and to answer creditors’ queries relating to invoices.
- To ensure creditors are paid promptly and professionally.
- To verify the accuracy of all invoices being posted and accuracy of accounts allocation.
- To supervise validity of the contracts before payments are processed against them.
- To check and approve all issued cheques before passing the same to Financial Controller for signature.
- To ensure that all creditor files are properly maintained for future references and that all the invoices are original, supported by proper documents and approved by department heads before payment processing.
- To accrue all expenses occurred during the month in the month-end closure if invoices have not yet been received.
- To print and file all reports at the month end as per the company’s policies and procedures.
- To balance all inventories with Cost Control at the month-end closing.
- To ensure that any correction made after the closing pertaining to previous month should be through Journal Voucher only and approved by Financial Controller.
- To reconcile advance payment to supplier account to file them on monthly basis and copies to be distributed accordingly.
- To follow up on all outgoing and incoming documents.
- To ensure that all the suppliers’ accounts are up to date in terms of payments.
- To ensure in corporation with the Assistant Controller that all payments stay within the frame of the beforehand established liquidity forecast.
- To understand and strictly adhere to the Hotel’s Employee rules & regulations.
- To report for duty punctually wearing the correct uniform and name tag at all times.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
EDUCATION: BSc of Accounting.
EXPERIENCE: To fill the position, the following is required:
2-5 years in accounts payable or general accounting experience
LANGUAGE: Ability to work and communicate in a multinational environment:
Local language – excellent oral and written skills
English – excellent oral and written skills (as applicable)
COMPETENCIES:
Ability to handle high volume with attention to detail
Excellent written and verbal communication skills
An ability to establish and retain effective working relationships with hotel staff and clients/vendors
Strong organizational and time management skills
Applies a professional, confidential and ethical approach at all times
Works in a safe, prudent and organized manner
TECHNICAL COMPETENCIES: Computer literacy adapted to the field of training:
Ability to operate computer and office equipment
Proficiency in Excel and Word
Experience in respective accounting software is a plus
Knowledge of the generally accepted accounting principles and local regulations
INDIVIDUAL CHARACTERISTICS: To fill this position the candidate must identify with the Kempinski core values, in addition they should be especially:
People Oriented
Passionate for European luxury
Entrepreneurial
Straightforward
Analytical thinker
Flexible and reliable
Tolerant and open minded
Works well under pressure
