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WPP is seeking an Assistant Manager for their Purchase to Pay (PTP) function in Petaling Jaya, Selangor, Malaysia. This role involves managing day-to-day tasks in Accounts Payable, Expense, and Payments, including month-end closing and other accounting activities. The Assistant Manager will ensure timely and accurate processing of vendor invoices, payments, and employee claims, adhering to SLAs and company policies. They will also drive PTP process improvements, system enhancements, and assist the PTP Manager in leading the team, measuring KPIs, and facilitating knowledge transfer.
WPP is the trusted growth partner for the world’s leading brands.
We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.
We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.
Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
For more information, visit WPP.com.
Why we're hiring:
Purpose of the role
| The Assistant Manager, Purchase to Pay (PTP), is part of a team responsible for performing day to day tasks within the Purchase to Pay (PTP) function covering Accounts Payable, Expense and Payment, as well as Month End Closing process and some other specific accounting activities related to the stream. The Team Lead will be required to handle activities for any of the subfunctions within the PTP function as assigned by the PTP manager. Key responsibilities include accurate and timely recording and payment of vendor invoices, statutory payments, employees claim and intercompany transactions in accordance to the defined SLAs/KPIs while adhering to Company policies and procedures as well as relevant legal and statutory requirements. The Assistance Manager will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP process which includes system enhancement and process improvement. The Assistance Manager will assist Manager to lead PTP team, measure team members KPI, plan for team members back up and continueos arrange knowledge transfer or referesher to team members. |
What you'll be doing:
Job Description:
| Invoicing and Payments: |
| Ensuring quality in terms of accuracy and completeness on invoicing and payments transactions are processed. |
| Ensuring invoicing and payments transactions are processed within agreed timelines in accordance with SLAs. |
| Oversee month end PTP process to ensure timely completion of closing and reporting. |
| Manage and monitor PTP process with proper controls and high attention to detail to ensure complete, accurate and timely payment processing to vendors, providing accurate and timely management information and reconciliations as required. |
| Stakeholder Management: |
| Liaise with internal/external stakeholders as and when necessary |
| Organize and coordinate Service Review Meeting |
| Continuous Improvements: |
| Implement best practices and proactively identify, propose and implement continuous improvement opportunities in existing processes within the team |
| Leadership and People: |
| Perform people management responsibilities, which include planning & assigning tasks, and team performance appraisal, coaching & development |
| Others: |
| Support and participate in transition of Operating Companies activities to WPP SSC MY. |
| Plan, implement and manage new systems implementation invoving the PTP process together with project implementation team. |
| Assist in other functional areas when needed. |
| Provide PTP related advice and information to staff and be the first level of escalation party to assist staff to resolve the daily operation issues. |
| Regularly track and resolve outstanding issues and escalate to Finance Operations Manager if required. |
| Other Responsibilities: |
| Assist in managing transition activities with the Project Team |
| Other responsibilities as assigned by the Manager |
What you'll need:
Qualifications
| Degree in Finance & Accounting or related field with relevant mix of qualification and experience |
| > 8 years of relevant experience in similar role or Assistance Manager in shared service environment. |
| Minimum 3 years supervisory experience |
| Basic knowledge of fundamental accounting concepts, practices, and procedures |
| Having shared service centre experience is preferred |
| Knowledge of SOX Compliance norms relating to the process |
| Experience in using ERP system is an added advantage |
Skills and Competencies
| Fluent written and spoken English |
| Strong interpersonal skills |
| Teamwork - Able to communicate and work within a team environment |
| Proactive – Time management and Organization skills |
| Project Management and Analytical skills |
| Attention to Details - Ability to maintain high level of accuracy in preparing and entering information to the AP System and Banking Portals |
| Time management and Organization skills |
| Ability to handle high volume task and able to adapt complex work environment |
| Able to communicate and work within a team environment |
| Excel skills mandatory |
| Familiar with Office 365 |
| Willing to travel overseas if required |
Who you are:
You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
What we'll give you:
Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.
Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?
#LI-Hybrid
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.