(i-Ready) Associate, HR & Administration

JOB TITLE: (i-Ready) Associate, HR & Administration 

What will you do?

You will support the day-to-day operations of the HR and administration function while gaining hands-on experience across HR operations, recruitment, employee engagement, office administration, executive support, and business support activities. Working closely with the senior HRBP and administration team, you will progressively take ownership of assigned responsibilities while contributing to the smooth running of daily operations.

This apprenticeship program provides structured on-the-job training and practical experience to help you build a strong foundation for a career in HR and administration.

This role reports to our senior HRBP and is based in Brunei.

Your key responsibilities include:
1. HR Administration & Operations

• Maintain and update employee records, databases, and personnel files.
• Support onboarding and offboarding activities.
• Prepare employment-related documentation and correspondence.
• Ensure the accuracy and confidentiality of employee information.
• Assist with employee records management and HR process documentation.
• Support continuous improvements to HR and administrative processes.
• Provide administrative support across the employee lifecycle.

2. Recruitment & Talent Acquisition

• Support job postings across recruitment platforms.
• Screen resumes and coordinate interview schedules.
• Support candidate communications and recruitment administration.
• Assist with onboarding arrangements for new hires.

3. Administration & Employee Engagement

• Support day-to-day office administration activities.
• Assist in coordinating employee engagement initiatives, team events, and company celebrations.
• Support internal communications and culture-building initiatives.
• Shadow and support business travel arrangements, including accommodation, transportation, and visitor logistics.
• Coordinate with internal stakeholders, travel teams, and employees on travel-related administrative arrangements when required.
• Assist with other administrative and operational tasks as assigned.

4. Executive & Administrative Support

• Coordinate internal and external meetings, including visitor meetings, meeting room bookings, and related logistics.
• Manage calendars and assist in resolving scheduling conflicts when required.

5. Business & Finance Support

• Assist with the preparation and submission of purchase orders (POs), invoices, and supporting documentation.
• Maintain accurate records and filing of purchase orders, invoices, and supporting documents.
• Follow up professionally with clients and stakeholders on outstanding payments when required.

Skills & Competencies

• Good communication and interpersonal skills.
• Proactive, resourceful, and willing to learn.
• Strong organizational and administrative skills with excellent attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Ability to manage multiple tasks and prioritize effectively.
• Strong sense of responsibility and accountability.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Ability to work both independently and collaboratively within a team.

Qualifications & Requirements

• Higher National Diploma, bachelor's degree, or equivalent qualification in human resources, business administration, management, or a related field.
• Fresh graduates and individuals with limited working experience are encouraged to apply.
• Proficiency in both English and Malay, both written and spoken.
• Strong willingness to learn and develop within HR, administration, and business operations.
• Able to take initiative, demonstrate ownership, and adapt to changing priorities.
• Reliable, professional, and committed to delivering quality work.