Loading...
Loading...
McGill University is seeking a Student Affairs Coordinator to provide administrative support for academic student affairs. This role involves providing detailed information on policies and academic regulations, processing documents related to registration, graduation, and grade submissions, and coordinating activities for examinations and registration. The coordinator will advise students, resolve file-related issues, and manage document distribution. Key responsibilities include student support via in-person and online channels, monitoring assignment submissions, facilitating application processes, assisting with grading and extension requests, supporting course building in systems like Banner and DCU, and managing student registration.
Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to registration, graduation and submission of grades. Coordinates activities related to examinations/assessments, registration and graduation. Advises students and resolves problems in relation to their file. Produces and coordinates distribution of documents.
Major Duties and Responsibilities:
· Provide general student support via daily drop-in hours in-person and online, respond to student inquiries received via the SAO’s resource accounts and assist with the creation and distribution of student letters.
· Monitor assignment submissions (Term Essays, final assessments) and follow up with students missing work worth 25% or more via SAO email or myCourses. · Facilitate Term Essay and Group Assistant application processes, ensuring timely communication and tracking.
· Prepare grading sheets and distribute them to instructors to support the grading process.
· Track extension requests and notify instructors of approved extensions.
· Support course building, including regular data entry in DCU and Banner applications, assisting with Fall/Winter timetable preparation, and facilitating Mercury course evaluations.
· Build courses in Banner and assign rooms as needed throughout the academic year.
· Assist with student registration, including issuing permits, processing individual course/program changes, and supporting registration in special courses such as Term Essays, Group Assistant (GA) opportunities, and Clinical Legal Education (CLE) offerings.
· Review and save course outlines/descriptions submitted by instructors. · Prepare the Method of Evaluation spreadsheet and flag any policy concerns to the Associate Dean.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Minimum Education and Experience:
Hourly Salary:
Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
