Administrative Assistant II

Administrative Assistant II 
ms consultants, inc.
Columbus, Ohio

ms consultants, inc. is actively seeking an Administrative Assistant II  to support our Business Units in our Columbus office. This dynamic, multi-faceted position will provide administrative support and be responsible for leveraging organizational skills, document management expertise, and office experience to support essential activities.

Provide day-to-day administrative support to executives and Business Unit staff

Draft, edit, format, and organize a variety of business documents including reports, presentations, contracts, agendas, and correspondence in accordance with company standards

Manage document control, filing systems, and electronic databases to ensure accuracy, consistency, and accessibility

Prioritize tasks and track deliverables to ensure deadlines are met in a fast-paced environment

Coordinate meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership

Serve as a liaison between internal teams, clients, and external partners to support clear and professional communication

Support billing and project administrative functions, including WBS setup, invoice preparation, and client support as needed

Assist with permitting-related tasks such as agency coordination, documentation, scheduling, and reporting, as required

Prepare expense reports, credit card reconciliations, and vendor payment documentation

Support reception coverage, phone handling, and general office administrative functions when needed

Maintain confidentiality of sensitive company and project information

We are seeking a proactive, detail-driven professional who thrives in a collaborative, fast-paced, matrixed environment and enjoys supporting multiple teams and priorities.

Educational Qualifications

Bachelor’s degree preferred, but not required

Demonstrated experience in administrative or office support roles

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Experience with invoicing, billing support, or project coordination preferred

Familiarity with permitting processes or A/E/C industry experience a plus

Strong written and verbal communication skills

Excellent organizational skills with the ability to manage multiple priorities

Strong attention to detail and problem-solving ability

High level of professionalism, initiative, and adaptability in a fast-paced environment

We are proud to be an award-winning engineering, architecture, planning and environmental consulting firm, annually ranking within ENR’s Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service.

 

As a member of the ms team, we consider your needs as a professional and as an individual outside of work. We offer a career path which provides opportunities for advancement at any level of your career and costs for licensure, certifications, and further education. To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long-term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered.

 

We know work-life balance is important and offer paid time off and flexible work schedules for when you need it, in addition to company paid holiday. Our focus on work-life balance also includes a hybrid work option, giving you the flexibility to work in the office and at home. We’re also able to offer full-time remote work for select position, depending on the role and work requirement.

 

By investing in our people, we create comprehensive solutions for communities and clients.

 

Our vision is to shape a better tomorrow.

 

We are accountable. We foster collaboration. We stand for inclusion. We are committed to excellence. We are passionate about our work.

 

ms is a company that actively promotes anti-racist values and fosters an environment of diversity, equity, and inclusion. This means working together to speak out and take action against all forms of racism, bias, and discrimination, not only in our company but in our community and everyday lives. Read more about ms DEI here.