Summary
Amazon Worldwide (WW) Operations Finance is seeking a highly organized and motivated Executive Assistant to support two Finance Directors in a demanding environment. This role combines executive assistant duties with program coordination, acting as the Directors' primary point of contact for administrative, scheduling, and cross-team coordination tasks. The ideal candidate will have a strong sense of urgency, excellent judgment, meticulous attention to detail, and proven experience in event planning and process improvement. This position requires a full-time, five-day-a-week in-office presence in Bellevue, WA.
Description
The Amazon Worldwide (WW) Operations Finance team is looking for a customer-obsessed, resourceful, and self-motivated Executive Assistant to support two Finance Directors in a fast-paced environment. This role requires in-office presence five days a week at our Bellevue, WA location.
The role combines executive assistant responsibilities with program coordination ownership. You will operate as the Directors' primary leverage point for administrative, scheduling, and cross-team coordination work — reducing their involvement to handling escalations and reviewing output on projects that span the team.
You will bring a strong sense of urgency and the judgment to execute assignments autonomously. Success in this role requires:
- Meticulous attention to detail and superior organizational and tracking skills
- Exceptional writing and editing proficiency
- Proven experience in event planning and building mechanisms that create efficiency
- Composure under pressure and agility to shift priorities at a moment's notice
- A high degree of integrity and discretion in managing confidential information
- Consistent professionalism with internal and external stakeholders
This role requires five (5) days a week in office.
Key job responsibilities
Responsibilities (including but not limited to):
- Own complex calendar management and scheduling of internal and external meetings, maintaining a forward-looking calendar 3–6 months out
- Manage domestic and international travel and expenses
- Manage key team activities and logistics: staff meeting agendas, all-hands, supply ordering, and team space (moves and reconfiguration)
- Organize, prioritize, and safeguard time-sensitive, confidential information; ensure action items are executed
- Partner with the leadership team and other Executive Assistants to support the broader organization
- Support cyclical operational planning, business planning, and performance review cycles
- Own coordination mechanisms for cross-team projects and recurring processes (e.g., WBR Refresh, Goal Updates) — set up the process, autonomously manage milestones and dates, consolidate status updates, and report who's on track, who's behind, and what's blocked
- Proactively surface risks, propose solutions, and nudge leaders and teams toward milestones before being asked — flagging when something is about to fall through the cracks
- Go beyond scheduling on new programs (e.g., AI Adoption): shape format and approach with program leads, and own a recurring cadence to review team hiring progress with hiring managers
