Payroll Administrator - Contract

 

Who We Are

At KEV, we help school districts eliminate the school finance blind spot. Our platform gives district finance teams real-time visibility and traceability into every dollar collected at the school level - whether it's cash, cheque, or digital. From field trips to fundraisers, we help them manage every dollar with confidence. More than 27,000 schools across North America trust KEV to manage over $8 billion annually. By unifying payments, accounting, and reporting, KEV simplifies life for bookkeepers, builds trust with parents, and gives finance leaders the oversight their current systems cannot. It's how we help schools stay compliant, reduce risk, and focus on what matters most, student success.

Backed by Five Arrows, the PE arm of Rothschild & Co., KEV is investing more than ever to support K-12 in a world of tighter budgets, rising scrutiny, and fast-changing tech. We're headquartered in Toronto, with offices across North America.

If you're excited by the idea of building tech that protects schools, empowers finance teams, and improves education through better systems, KEV is the place for you.

This role is for an active vacancy.

About the Role

We are looking for a Payroll and Benefits Administrator to handle KEV Group’s payroll and benefits processing and associated functions. The ideal candidate will administer payroll and benefits, prepare reports, ensure legal compliance and be the main point of contact for internal enquiries. 

Please note that this role is a month to month contract

Responsibilities:

Payroll Administration

• Process and manage all aspects of payroll for US and Canadian employees, including calculating hours, calculating deductions, processing new hires and terminations, and ensuring compliance with relevant regulations.
• Process all Canadian and US benefits deductions.
• Experience setting up new states and being compliant with payroll taxes and regulations.
• Prepare and maintain accurate and timely payroll records and reports.
• Resolve payroll discrepancies and answer employee questions about payroll and benefits.
• Ensure compliance with federal and state regulations, including tax and labor laws.
• Keep up to date with changes in payroll regulations and adjust payroll systems and processes accordingly.
• Collaborate with HR and accounting teams to ensure accurate and timely processing of payroll and benefits.
• Assist with ad-hoc financial reporting and analysis as needed.

Benefits Administration

• Administer employee benefits programs as well as with benefits enrollments, plan changes and benefit related claims, prepare and conduct benefits meetings.
• Conduct benefits orientations and explain benefits enrollment systems, prepare and distribute benefits enrollment materials and document administrative procedures for benefit enrollments.
• Serve as primary contact with carriers and third-party administrators, responds to benefits inquiries from employees relating to status changes, plan provisions, and other general inquiries.
• Reconcile bills by producing and balancing to reports to ensure accuracy of billing
• Oversee maintenance of employee benefit files, maintain group benefits database and update employee records.

Requirements and Skills:

• Bachelor's degree in Accounting, Finance, or related field preferred
• At least 2 years of experience in processing US and Canadian payroll and benefits
• Experience processing payroll in ADP
• Must be familiar with payroll and benefits taxes and regulations
• Strong attention to detail and ability to manage multiple tasks and deadlines
• Excellent communication and interpersonal skills, including the ability to communicate with employees about payroll and benefits
• Experience with HRIS systems and accounting software is a plus
• Knowledge of federal and state labor and tax laws
• Ability to work independently and as part of a team.

 

What We Offer

• Hybrid model – 3 days in the office to collaborate and connect, with flexibility the rest of the week.
• Flexible PTO – Take the time you need to recharge with close to 4 weeks of vacation and a company-wide holiday closure
• Office perks – Enjoy a fully stocked snack bar and occasional catered lunches—because we know that great conversations (and ideas) often start around good food.