Be the Calm in the Chaos. Make Every Client Interaction Count.
When pets experience a medical emergency or require advanced specialty care, every interaction matters.
Carolina Animal Specialty and Emergency Hospital (CASE) is seeking an experienced Full-Time Veterinary Receptionist / Client Service Representative (CSR) to become the welcoming face of our hospital and an essential member of our Emergency and Specialty team.
This is not an entry-level position.
We're looking for an experienced veterinary professional who thrives in a fast-paced, high-volume environment, communicates with empathy and confidence, and understands how exceptional client service directly impacts patient care.
If you're ready to join one of North Carolina's leading Specialty and Emergency hospitals while building a long-term career in veterinary medicine, we'd love to meet you.
Why Join Carolina Animal Specialty and Emergency Hospital?
At CASE, you'll work alongside an exceptional team of Emergency clinicians, specialists, technicians, and client service professionals who are passionate about delivering outstanding medicine while supporting one another every step of the way.
Our hospital provides advanced care in:
- Emergency and Critical Care
- Internal Medicine
- Surgery
- Advanced Diagnostics
Every day brings new challenges, opportunities to learn, and the ability to make a meaningful difference for pets and the families who love them.
Deliver Exceptional Client Service
As one of the first and last people our clients interact with, you'll help create a compassionate, organized, and supportive experience during some of the most emotional moments of pet ownership.
Responsibilities include:
- Welcome clients and patients with professionalism, empathy, and compassion
- Answer high-volume phone calls while prioritizing urgent patient needs
- Coordinate Emergency walk-ins and Specialty appointments
- Accurately register patients and maintain electronic medical records
- Collect patient histories and verify client information
- Process invoices, payments, deposits, and financial transactions
- Communicate clearly with veterinarians and technicians regarding patient flow
- Provide updates, discharge instructions, and follow-up communication
- Maintain a clean, organized, and welcoming reception area
- Support efficient hospital workflow through teamwork and collaboration
Required Qualifications
- Minimum 2 years of Veterinary Receptionist, Veterinary Client Service Representative, or Veterinary Medical Reception experience
- Previous experience working in a Veterinary Hospital
- Outstanding communication and interpersonal skills
- Excellent multitasking and organizational abilities
- Strong attention to detail and accuracy
- Ability to remain calm and professional during busy or emotionally challenging situations
- Comfortable using multiple computer systems and veterinary software
Highly Preferred
- Emergency Veterinary Hospital experience
- Specialty Veterinary Hospital experience
- Experience with ezyVet, Instinct, Cornerstone, AVImark, or similar veterinary software
- Strong understanding of veterinary terminology and client education
Schedule
This is a Full-Time opportunity.
Schedule includes:
- Weekday evening shifts
- Rotating weekend schedule
- Rotating holidays shared fairly among the team
- Flexible availability to support hospital operations
Physical & Work Environment Requirements
Working in a Specialty and Emergency hospital is rewarding, fast-paced, and hands-on.
Team members should be able to:
- Sit, stand, walk, bend, and move throughout an entire shift
- Lift up to 50 pounds independently and more with assistance
- Assist with patient transport when needed
- Work around animals of varying sizes and temperaments
- Safely work around animal dander, fur, saliva, urine, feces, blood, disinfectants, cleaning chemicals, and medical odors
- Maintain professionalism in a fast-paced environment with frequent interruptions and changing priorities
