As an Accounting Specialist, Accounts Payable, you will be responsible for ensuring the accurate and timely processing of supplier invoices, employee expenses, and vendor payments. You will play a key role in maintaining strong vendor relationships, supporting month-end close activities, managing the corporate credit card expenses, and assisting with indirect tax filings and payments. Your attention to detail and commitment to process excellence will help ensure the integrity of the company's financial records.

Please note: This is a full-time, 8-month contract position.

What you'll get the opportunity to do:

Invoice Processing & Vendor Management

• Process supplier invoices accurately and in a timely manner.
• Review invoices for appropriate coding, approvals, supporting documentation, and sales tax treatment.
• Investigate and resolve invoice discrepancies by partnering with vendors and internal stakeholders.
• Support vendor onboarding by collecting required documentation and maintaining accurate vendor master records.
• Respond to vendor inquiries regarding invoices, payments, and account status.

Payments, Employee Expenses & Corporate Credit Cards

• Prepare and execute scheduled vendor payment runs in accordance with company policies and approval workflows.
• Process employee expense reports, ensuring compliance with company policies.
• Manage the corporate credit card program by reviewing monthly transactions, following up on outstanding receipts, and ensuring timely coding and approvals.
• Support employees with expense reimbursement and corporate credit card inquiries.

Month-End Close Support

• Prepare operating expense (OPEX) accruals and supporting schedules as part of the month-end close process.
• Prepare and post routine journal entries related to accounts payable and accrued expenses.
• Perform accounts payable reconciliations and investigate outstanding reconciling items.
• Assist with year-end audit requests by preparing supporting documentation and reconciliations.

Sales Tax Administration

• Prepare supporting schedules for indirect tax filings.
• Process indirect tax payments and maintain supporting documentation and reconciliations.
• Partner with the Tax team to support timely and accurate tax filings.
• Maintain organized records to support audits and regulatory requirements.

Process Improvement & Controls

• Follow established Procure-to-Pay policies, procedures, and internal controls to ensure accurate and compliant processing.
• Identify opportunities to improve accounts payable processes, increase efficiency, and reduce manual work.
• Support system enhancements, testing, and process improvement initiatives within NetSuite and related financial systems.
• Maintain accurate documentation of accounts payable processes and procedures.
• Assist with ad hoc projects and other finance operations initiatives as required.

What you'll bring to the team:

• 2–5 years of Accounts Payable or related accounting experience
• Proficient in Microsoft Excel and/or Google Sheets
• Experience working with NetSuite or other accounting software is an asset
• Quick learner with the ability to take on new responsibilities and work independently with minimal supervision
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities