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McGill University is seeking a Senior Administrative & Student Affairs Coordinator to provide administrative and secretarial support for academic and student affairs activities. This role involves acting as a resource person for policies, resolving problems, and coordinating course scheduling. The coordinator will also support HR with instructor hiring and onboarding, manage room bookings, facilitate course/program changes, and oversee student-facing capacities. This position requires a DEP in Office Systems or Secretarial Studies with 4 years of related experience.
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Position Summary:
Under the direction of the immediate supervisor, acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide
information on diverse and complex issues. Provides administrative and secretarial support for administrative and student affairs activities, specifically concerning matters arising from the Curriculum Committee. Instrumental in the coordination of the course scheduling process and supports Human Resources with the hiring, onboarding, and provision of ongoing support for instructors.
Major Duties and Responsibilities:
➢ Corresponds with course lecturers regarding resources and scheduling for upcoming teaching assignments
➢Prepares and modifies the class schedule, in collaboration with various Law units
➢ Facilitates the collection of course information (course descriptions, course outlines, etc.) from instructors, and prepares documentation for instructor support (e.g. Instructor Manual, Course Outlines)
➢ Coordinates with Human Resources for the hiring and onboarding of course sessional lecturers in compliance with MCLIU regulations
➢Acts as administrative resource to the Curriculum Committee, as a subsidiary to the Faculty Council
➢Oversees room bookings for courses and liaise with internal and external departments to ensure availability
➢ Facilitates course and program changes on behalf of the Associate Dean, Academic via current SCTP/APC processes, including collaboration across faculties for changes affecting Joint Programs
➢ Assigns and fulfills shifts for SAO Team in various student-facing capacities (e.g. drop-in window, main resource accounts)
➢Prepares and delegates course scheduling tasks to Student Affairs Coordinators, including course creation and
room bookings in Banner, as well as entries into the DCU. Reviews Coordinator’s work throughout scheduling cycle and assigns work for additional changes, helping as necessary.
➢ Assists with outgoing exchange nominations
➢Facilitates applications and scheduling for courses with peer teaching elements (e.g. Tutorial Leaders, Group Assistants and Student-Intiated Seminars
➢ Supports Student Affairs Coordinators with shared responsibilties, includingcourse registration, updating of student records, and communications with students and instructors.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Minimum Education and Experience:
Hourly Salary:
Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
